For a conference or NGO event, place the 360 booth where delegates gather between sessions, book four hours or more focused on registration, breaks and the closing reception, put the campaign name and hashtag on the overlay, agree consent arrangements in advance, and plan how the full set of videos will be used in reporting and social media.
Why NGOs and conference organisers use a 360 booth
Conferences and campaign events need two things the booth provides: participation and evidence. Delegates engage with the campaign by recording a clip with its message, and the organiser leaves with a library of short videos that show who attended and how the event felt.
Timing around the programme
| Moment | Booth activity |
|---|---|
| Registration | High: delegates arrive, record, share |
| Plenary sessions | Low: booth quiet or paused |
| Coffee and lunch breaks | High: place the booth near refreshments |
| Exhibition or marketplace | Steady |
| Closing reception | Highest: celebratory clips |
Four hours or more is typical. Ask whether hours can be focused on the busy periods.
The overlay as campaign message
The overlay carries the campaign name, hashtag and partner logos on every clip. Keep it short: one line of message and one hashtag read best on a moving video. Agree the wording with your communications team and partners before the event.
Consent
The booth is used only by people who choose to step onto the platform, and each person can take their own clip by QR code. For events involving community members, young people or sensitive topics, tell us your consent requirements when you book, such as a sign or a short verbal explanation at the booth.
Using the videos afterwards
You receive the full set of videos after the event. Common uses:
- social media posts during and after the event;
- a highlights reel for partners;
- evidence of participation in donor and project reports.
Power at conference venues
Hotel conference rooms in Freetown usually have generators, but switchovers still cut power briefly. The booth runs on its own backup power, so recording does not stop.
Bottom line
Place the booth where delegates gather between sessions, brand it with the campaign message, agree consent in advance, and plan how you will use the videos. For a conference quote, call or WhatsApp +232 75 009582.
Want a price for your date?
WhatsApp for a quoteFrequently asked questions
Can partner and donor logos appear on the overlay?
Yes. A fully custom overlay can carry several logos. Agree placement rules with your partners first.
Can participants opt out?
Yes. The booth is only used by people who choose to step on. Tell us any extra consent steps you need.
Can we use the videos in donor reports?
You receive the full set of videos after the event for your own reporting and channels, subject to your consent arrangements.